Administrative Assistant

Location: Marshall, MN

Position Summary:

The Administrative Assistant position collaborates with all functions within the Office and Operations teams on a variety of support tasks to assist the business.  This position requires a high attention to detail and the ability to organize and execute on multiple deliverables in a fast paced environment.

Key Duties and Responsibilities: This list of responsibilities is not all inclusive and may be expanded to include other duties and responsibilities required to meet the ongoing needs of the organization.

  • Administers the billing/A/P entry and reconciliation and invoicing processes in an organized and efficient manner. This is includes investigating any discrepancies. 
  • Assists with creation and updates of various sales resources (e.g. price pages, shows books).
  • Support the sales team with coordination, organization, and shipping of product samples and informational material.
  • Assists with answering incoming calls and monitoring shared email and directs calls/emails to appropriate contact. 
  • Maintains office and warehouse supplies (toner, paper, coffee)
  • Assume general responsibility for the neatness and cleanliness of our work area.

Personal Attributes and Skills

  • High attention to detail.
  • Ability to multitask and meet deadlines in a fast-paced environment.
  • Good written, verbal and interpersonal communication skills.

Qualifications

  • High School diploma or equivalent
  • Experience with various systems (Microsoft office and Outlook) and office equipment (printers/faxing).